Managewell HR Services

  Key Responsibilities MIS Management & Data Entry Manage and regularly update the EIS Management Information System (MIS). Accurately enter employer, factory, worker, and dependent information into the system. Digitize physical case files and maintain organized digital records. Generate MIS reports based on stakeholder requirements. Schedule and coordinate online EIS-GB, EIS GB Subcommittee, and EC meetings through MIS. Ensure data accuracy, integrity, confidentiality, and system security. Case Verification & Documentation Receive paper-based and online claim files from CF, BEPZA, and relevant associations. Review claim applications and supporting documents to verify completeness and authenticity. Identify missing or inconsistent information and document verification findings. Communicate with applicants, factory HR teams, and associations to collect missing documents and clarify discrepancies. Maintain organized physical and digital files using approved indexing and tracking procedures. Track case progress and ensure status records remain updated throughout the process. Data Management, Analysis & Reporting Maintain Excel databases of received, pending, and approved cases in accordance with approved SOPs. Monitor and update workplace accident data in coordination with relevant officers. Prepare routine reports, summaries, and basic graphical presentations as required. Organize physical and digital case files for easy tracking and retrieval. Maintain case registers and file indexes to support efficient document management. Website, IT & System Support Coordinate with JMISS and vendors to support updates to the official EIS website. Liaise with vendors to resolve MIS and website-related technical issues. Assist staff with system access, hardware and software troubleshooting, MS Teams meetings, and shared-drive management. Ensure compliance with IT policies, data security requirements, and password management procedures. Stakeholder & Beneficiary Support Assist factories, associations, and applicants with submitting applications through MIS. Respond to inquiries regarding MIS registration, required documentation, and case status. Prepare letters for beneficiaries, factories, and other relevant stakeholders. Communicate with beneficiaries to collect payment confirmations and complete annual verification procedures.