Project Coordinator & Personal Secretary to CEO

✔ Age: At least 25 years.

✔ Willingness to visit project sites and attend external meetings whenever required.

✔ Ability to verify and cross-check information before presenting it as a confirmed project update.

✔ Comfortable with consistent follow-up while maintaining professional and positive working relationships with colleagues, clients, and stakeholders.

✔ Familiarity with technical drawings, BOQs, feasibility reports, GIS outputs, or other project documentation will be considered an advantage.

✔ Specialist-level expertise in architectural, structural, or MEP design is not required for this position.

Civil Tech Consultant (CTC) is a multidisciplinary engineering consultancy firm in Bangladesh, providing a wide range of professional services, including:

✔ Architectural, Structural, and MEP Design
✔ Interior Design
✔ Urban Planning & Design
✔ Master Plan Development
✔ Feasibility Studies
✔ GIS and Field Surveys
✔ Cost Estimation
✔ Construction Supervision
✔ Government Project Documentation

CTC is looking for an organized, dependable, and detail-oriented professional to coordinate projects and provide executive support to the CEO. The role will focus on keeping project assignments on track, maintaining accurate records, preparing clear progress updates, and supporting the CEO in managing key decisions and priorities.

Key Responsibilities

Project Coordination

✔ Maintain a centralized register of projects, assignments, deadlines, responsible personnel, deliverables, and approval status.

✔ Coordinate with department heads and the Monitoring Cell to collect project progress updates, identify delays, and follow up on agreed actions.

✔ Track the preparation and submission of drawings, reports, presentations, estimates, proposals, and other project deliverables.

✔ Prepare daily priority lists, weekly progress summaries, meeting minutes, action lists, and overdue task reports for the CEO.

✔ Arrange internal project meetings and follow up to ensure that key decisions are properly documented and assigned to responsible personnel.

✔ Support the planning and coordination of field surveys, site visits, client meetings, and government office meetings.

✔ Maintain organized digital and physical records, including correspondence, project files, meeting notes, and submission histories.

✔ Identify and flag missing information, conflicting instructions, upcoming deadlines, and other matters requiring management attention or decision-making.

Executive Support to the CEO

✔ Manage the CEO’s calendar, meeting schedules, reminders, and daily briefing requirements.

✔ Screen, organize, and summarize incoming project information so the CEO receives concise, accurate, and relevant updates.

✔ Draft professional emails, letters, meeting notes, agendas, and follow-up communications for the CEO’s review.

✔ Prepare briefing materials before meetings and record key decisions, commitments, and action points afterward.

✔ Handle confidential company and project information with a high level of discretion and professionalism.

✔ Follow up on instructions issued by the CEO through the company’s established reporting structure.

Reporting Line

✔ The position will report directly to the CEO and work closely with the Monitoring Cell.

✔ Project progress updates and requests requiring CEO decisions should be coordinated through the relevant department heads and established company procedures.