Executive (Front Desk)

 

Visitor & Reception Management

• Welcome and direct visitors, clients, and vendors to the appropriate personnel or meeting rooms.

• Maintain a clean, organized, and professional reception area, lobby, and meeting rooms, ensuring necessary supplies are available.

Call & Communication Handling

• Operate the PABX/IP phone system, answer incoming calls, handle inquiries, record messages, and transfer calls appropriately.

• Manage the central company email inbox, responding to or forwarding inquiries to relevant departments.

• Coordinate courier services, postal mail, and internal dispatches, maintaining accurate delivery records.

Administrative & Office Support

• Schedule appointments and manage meeting room bookings to avoid scheduling conflicts.

• Assist the Admin and HR teams with scanning, printing, photocopying, filing, and basic data entry.

• Monitor office supplies and front-desk inventory, raising purchase requests when necessary.

• Coordinate with office assistants, cleaning staff, and security personnel to ensure smooth daily office operations.

Security & Compliance

• Maintain visitor access protocols and prevent unauthorized entry into restricted office areas.

• Act as a central contact during office emergencies, notifying relevant personnel and supporting evacuation procedures and attendance records.