Offshore Information Technologies Ltd.

We are looking for a proactive and customer-focused IT Support Executive to provide first-level technical support and ensure the smooth operation of the company's IT infrastructure. Key Responsibilities ✔ Provide first-level technical support for hardware, software, network, and system-related issues. ✔ Install, configure, and maintain desktops, laptops, printers, scanners, and other IT equipment. ✔ Troubleshoot and resolve hardware, software, email, and internet connectivity issues. ✔ Create, manage, and maintain user accounts, passwords, and system access permissions. ✔ Install, update, and maintain operating systems, Microsoft Office, Google Workspace, and other business applications. ✔ Monitor and maintain LAN, Wi-Fi, routers, switches, and other network devices to ensure uninterrupted connectivity. ✔ Perform routine system maintenance, software updates, antivirus management, and health checks. ✔ Maintain IT asset inventory, equipment records, and software license documentation. ✔ Coordinate with external vendors for hardware repairs, warranty services, and IT equipment procurement. ✔ Implement data backup procedures and follow IT security best practices to ensure data protection. ✔ Provide technical assistance to employees for business applications and day-to-day IT-related issues. ✔ Maintain proper documentation of IT support requests, issue resolutions, and system configurations. ✔ Assist in the installation and maintenance of CCTV systems, biometric attendance devices, and office IT infrastructure when required. ✔ Provide technical support during meetings, presentations, and company events. ✔ Perform any other IT-related duties assigned by the Reporting Manager or Management.

We are looking for a proactive, organized, and detail-oriented Administration Officer/Executive to oversee daily office operations, facility management, vendor coordination, logistics, compliance, and administrative support. The ideal candidate will ensure a safe, efficient, and well-maintained workplace while coordinating with internal departments to support smooth business operations. Key Responsibilities Office Management ✔ Oversee the day-to-day administrative operations and ensure the office premises remain clean, organized, and well-maintained. ✔ Manage office supplies, stationery, pantry items, and inventory to ensure uninterrupted operations. ✔ Coordinate the maintenance and servicing of office equipment, including air conditioners, generators, IPS systems, printers, and other office assets. ✔ Arrange seating plans, workstation setup, and required office facilities for new employees. Vendor & Facility Management ✔ Build and maintain effective relationships with vendors, service providers, contractors, and facility management partners. ✔ Coordinate cleaning, security, courier, maintenance, and other administrative service providers. ✔ Negotiate vendor contracts and ensure timely processing of invoices and payments. ✔ Monitor utility services, including electricity, gas, water, internet, and telephone bills, ensuring timely payments. ✔ Manage office lease agreements and maintain regular communication with landlords and property management. ✔ Handle office procurement and purchasing activities while ensuring cost-effective sourcing. Logistics & Travel Management ✔ Arrange business travel, accommodation, and transportation for employees, clients, and visitors. ✔ Coordinate courier, dispatch, and document delivery services. Compliance & Documentation ✔ Maintain administrative records, licenses, trade permits, agreements, and renewal schedules. ✔ Ensure compliance with municipal regulations, fire safety requirements, and building management policies. ✔ Maintain organized filing systems for all administrative documents and records. Security & Workplace Safety ✔ Supervise security personnel and monitor office access control systems. ✔ Ensure fire safety equipment, emergency exits, evacuation plans, and first aid kits are properly maintained and operational. ✔ Coordinate periodic workplace safety drills in collaboration with the HR department. Event & Meeting Coordination ✔ Organize logistics for meetings, training programs, workshops, and corporate events. ✔ Manage meeting room bookings, guest reception, hospitality arrangements, and event support services. Budget & Cost Management ✔ Prepare, monitor, and control the administrative department's operational budget. ✔ Identify opportunities to optimize administrative costs and improve operational efficiency. Cross-Functional Coordination ✔ Support the HR team with onboarding logistics, office setup, and employee facilities. ✔ Coordinate with the Accounts and Audit teams regarding administrative documentation, procurement, and vendor-related matters. ✔ Assist in organizing employee welfare initiatives, including transportation, meals, engagement activities, and office events. ✔ Perform any other administrative responsibilities assigned by management.

We are looking for a proactive, organized, and client-focused Project Manager to oversee image and video post-production projects for USA-based clients. The ideal candidate will manage client communications, coordinate internal production teams, ensure timely project delivery, and maintain the highest standards of quality and customer satisfaction. Key Responsibilities ✔ Serve as the primary point of contact for clients through email, online meetings, and chat platforms. ✔ Understand client requirements and communicate project specifications clearly to the production team. ✔ Manage client inquiries, feedback, revision requests, and issue resolution professionally and efficiently. ✔ Oversee multiple image and video post-production projects simultaneously while ensuring timely execution. ✔ Coordinate with editors, retouchers, graphic designers, and quality control teams throughout the production process. ✔ Develop project timelines, assign tasks, and ensure all milestones and deadlines are achieved. ✔ Monitor project progress, identify potential risks or delays, and implement corrective actions when necessary. ✔ Allocate resources effectively to maximize team productivity and project efficiency. ✔ Conduct quality assurance checks before final delivery to ensure all client requirements and quality standards are met. ✔ Track project budgets, scope changes, revision requests, and overall project performance. ✔ Maintain accurate project documentation, reports, and workflow records. ✔ Prepare quotations, proposals, project estimates, and other client-related documentation when required. ✔ Research and generate new targeted leads to support business development initiatives. ✔ Build and maintain strong relationships with USA-based clients by providing exceptional service and communication. ✔ Collaborate with cross-functional teams to ensure smooth project execution and continuous process improvement. ✔ Perform any other project management or business-related responsibilities assigned by management.