Tender Documentation Executive

✔ Age: 25–30 years
✔ Gender: Male

Experience Requirements

✔ 1–3 years of experience in tender documentation, procurement, bidding, proposal preparation, or a related field
✔ Fresh graduates with strong documentation and MS Office skills may be considered for junior-level positions
✔ Experience handling government or corporate tenders will be an advantage

Required Skills

✔ Strong understanding of tender documentation and submission procedures
✔ Proficiency in Microsoft Word, Excel, PowerPoint, and PDF documentation
✔ Ability to prepare professional official documents, proposals, and commercial correspondence
✔ Strong attention to detail and accuracy
✔ Good written and verbal communication skills in both Bangla and English
✔ Ability to understand tender conditions, eligibility criteria, and compliance requirements
✔ Good knowledge of document formatting, file organization, scanning, merging, and PDF preparation
✔ Familiarity with e-GP and other online tender submission systems will be an advantage
✔ Basic knowledge of procurement, quotation preparation, and commercial documentation
✔ Ability to work under pressure and meet strict submission deadlines

Personal & Professional Attributes

✔ Highly organized, responsible, and detail-oriented
✔ Strong follow-up, coordination, and communication skills
✔ Ability to manage multiple tenders simultaneously
✔ Good analytical and problem-solving abilities
✔ Ability to maintain the confidentiality of documents and commercial information
✔ Willingness to work beyond regular office hours when urgent tender submissions require it
✔ Proactive attitude with the ability to work independently and collaboratively within a team

Job Context

We are looking for a detail-oriented and responsible Tender Documentation Executive to manage tender-related documentation, proposals, quotations, compliance papers, and submission processes.

The ideal candidate should have strong documentation, communication, coordination, and organizational skills, with the ability to ensure accuracy, maintain confidentiality, and meet strict tender deadlines.

Key Responsibilities

✔ Search, collect, and review tender notices from government, private, and corporate sources.

✔ Analyze tender documents, eligibility criteria, technical specifications, commercial terms, and submission guidelines.

✔ Prepare complete and accurate tender documents in accordance with the requirements of the relevant authorities.

✔ Prepare and organize the following documents:

• Technical and financial proposals
• Quotations and company profiles
• Experience and work completion certificates
• Authorization letters and compliance statements
• Bank-related documents and supporting certificates
• Legal documents, declarations, and undertakings

✔ Ensure all documents are updated, correctly formatted, properly arranged, and signed or sealed where required before submission.

✔ Maintain tender-specific checklists to ensure all mandatory documents are included.

✔ Coordinate with management, accounts, technical teams, suppliers, vendors, and other departments to collect the necessary information and documentation.

✔ Assist in preparing Bills of Quantities (BOQ), price schedules, financial schedules, and comparative statements where applicable.

✔ Manage both online and offline tender submission processes, including e-GP and other online tender portals, as required.

✔ Monitor tender deadlines, pre-bid meetings, clarification dates, submission and opening dates, and other important schedules.

✔ Prepare tender-related letters, declarations, undertakings, and official correspondence.

✔ Maintain organized records of submitted, awarded, ongoing, unsuccessful, and upcoming tenders.

✔ Follow up on tender status after submission and coordinate with relevant authorities or organizations for clarifications when required.

✔ Assist with tender security, bank guarantees, pay orders, performance guarantees, and related documentation.

✔ Maintain the confidentiality of pricing, commercial information, and company documents.

✔ Prepare regular reports on tender activities, submission status, results, and upcoming opportunities.

✔ Ensure all tender activities comply with company policies and the requirements of the relevant tendering authorities.