Senior Executive/ Assistant Manager - Accounts and HR Admin.

• Preferred age range: 32 to 35 years.
• Strong practical experience in core HR functions, including Compensation & Benefits, Attendance and Leave Management, HR Operations, HRIS/HR Database Management, Recruitment & Selection, Training & Development, Performance Management, Career Development, and Organizational Development/Process Improvement.
• Prior experience working in a Group of Companies, Software Company, Engineering Firm, Real Estate Organization, Manufacturing Industry, or other corporate environments will be highly preferred.
• Thorough understanding of the Bangladesh Labour Act 2006 and Bangladesh Labour Rules 2015, with the ability to ensure organizational compliance.
• Excellent verbal and written communication skills with the ability to communicate confidently in English.
• Hands-on experience with ERP-based HR and Payroll systems will be considered a strong advantage.
• Candidates should possess strong leadership, analytical, problem-solving, and interpersonal skills, with the ability to manage multiple responsibilities effectively.

We are looking for a dynamic and experienced professional to oversee Accounts & Finance, Human Resources, Administration, and Compliance functions while ensuring operational efficiency and regulatory compliance across the organization.

Accounts & Finance

• Manage daily accounting activities, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), cash and bank transactions, and journal entries.
• Prepare, verify, and maintain financial documents such as vouchers, invoices, payment records, and supporting schedules.
• Generate monthly, quarterly, and annual financial statements, management reports, and MIS reports accurately and on time.
• Monitor cash flow, banking activities, and fund utilization to ensure smooth financial operations.
• Prepare bank reconciliation statements and maintain effective coordination with banks and other financial institutions.
• Assist in budgeting, forecasting, financial planning, cost analysis, and expense control initiatives.
• Monitor outstanding receivables and payables to ensure timely collections and vendor payments.
• Maintain fixed asset records and ensure proper accounting, depreciation, and asset management.
• Coordinate with auditors, tax consultants, and regulatory authorities during audits and compliance reviews.
• Ensure compliance with VAT, Tax, AIT, TDS, and other statutory financial requirements.
• Prepare and submit VAT returns, tax reports, withholding tax statements, and other regulatory filings within the prescribed deadlines.
• Provide financial analysis, profitability reports, project costing, and budget monitoring to support management decisions.
• Ensure efficient utilization of ERP-based Accounting and Finance modules.

Human Resources

• Administer payroll through the ERP system, ensuring accurate and timely salary processing.
• Ensure HR practices comply with the Bangladesh Labour Act, Labour Rules, and other applicable employment regulations.
• Maintain employee records, HR databases, personal files, service records, and HRIS with complete accuracy.
• Develop and update HR policies, organizational structures, job descriptions, and workforce plans aligned with business objectives.
• Support end-to-end recruitment activities, including manpower planning, job advertisements, CV screening, interviews, selection, and onboarding.
• Conduct employee orientation, induction, and probation confirmation processes.
• Implement performance management systems, KPI frameworks, and employee evaluation programs.
• Handle employee grievances, disciplinary matters, conflict resolution, and counseling professionally.
• Identify training needs and coordinate employee learning and development initiatives.
• Conduct exit interviews and recommend strategies to improve employee retention.
• Promote employee engagement initiatives and strengthen the organization's employer brand.
• Prepare HR reports, workforce analytics, and management information to support strategic planning.

Administration & Compliance

• Supervise overall administrative operations, including office facilities, transportation, security, housekeeping, and utility management.
• Maintain a safe, secure, healthy, and productive workplace environment.
• Manage office assets, inventory, procurement activities, and vendor relationships effectively.
• Supervise support staff and ensure efficient day-to-day administrative operations.
• Maintain statutory records, licenses, permits, and corporate documents in compliance with legal requirements.
• Coordinate with government authorities, regulatory bodies, labour offices, RJSC, tax offices, police stations, and other external stakeholders whenever necessary.
• Ensure compliance with organizational policies, corporate governance standards, internal controls, and legal regulations.
• Support management in policy development, process optimization, organizational improvements, and strategic projects.

Attendance & Employee Records

• Monitor employee attendance, leave records, overtime, shift schedules, and movement registers.
• Maintain accurate attendance reports, leave balances, and confidential employee documentation.
• Verify attendance data to ensure accurate payroll processing and statutory compliance.

ERP & Process Improvement

• Ensure effective implementation and utilization of ERP modules related to HR, Payroll, Attendance, Leave, Accounts, Finance, and Administration.
• Participate in process automation and continuous improvement initiatives to enhance operational efficiency.
• Generate ERP-based reports and dashboards to support business analysis and management decision-making.
• Recommend practical improvements to strengthen organizational performance, productivity, and compliance.

Additional Responsibilities

• Carry out any other assignments delegated by management from time to time.
• Contribute proactively to achieving organizational objectives through operational excellence, compliance, and continuous business improvement.