Purchase Ledger Clerk

✔ Age: Maximum 35 years

✔ Gender: Only Male candidates are eligible to apply.

Skills & Experience

Essential:

✔ Previous experience in Purchase Ledger or Accounts Payable operations.

✔ Excellent numerical aptitude with strong attention to detail and accuracy.

✔ Strong organizational, planning, and time management skills.

✔ Ability to manage multiple tasks simultaneously and meet strict deadlines.

✔ Good verbal and written communication skills with strong interpersonal abilities.

✔ Proficiency in Microsoft Office, particularly Microsoft Excel.

✔ Hands-on experience with accounting software such as Sage, Microsoft Dynamics, SAP, Oracle, or similar ERP systems.

✔ Ability to work independently as well as collaboratively within a team environment.

Preferred Qualifications

✔ AAT qualification or currently pursuing AAT certification will be considered an advantage.

✔ Experience in a fast-paced Distribution, Manufacturing, or FMCG environment.

✔ Sound knowledge of VAT applicable to purchase invoices.

✔ Experience in processing multi-currency invoices.

Personal Attributes

✔ Highly organized, methodical, and detail-oriented.

✔ Honest, reliable, and capable of maintaining confidentiality.

✔ Positive, proactive, and self-motivated with a strong work ethic.

✔ Excellent analytical and problem-solving skills.

✔ Professional and courteous when communicating with suppliers and colleagues.

✔ Eagerness to learn, adapt, and continuously develop professional skills.

Key Performance Indicators (KPIs)

✔ Process supplier invoices accurately and within agreed timelines.

✔ Ensure supplier payments are completed on or before payment due dates.

✔ Complete supplier statement reconciliations on a monthly basis.

✔ Maintain a low invoice processing error rate.

✔ Resolve supplier inquiries and payment issues promptly.

✔ Ensure timely and accurate month-end purchase ledger closing.

We are looking for a detail-oriented and organized Accounts Payable Executive to manage supplier payments, maintain accurate financial records, and support the Finance team in ensuring efficient accounts payable operations.

Key Responsibilities

• Process a high volume of supplier invoices accurately and within established timelines.
• Match supplier invoices with purchase orders (POs) and goods received notes (GRNs), where applicable.
• Investigate and resolve invoice discrepancies by coordinating with suppliers and internal departments.
• Prepare supplier payment schedules and execute payment runs in accordance with agreed payment terms.
• Reconcile supplier statements and resolve outstanding balances or payment-related queries.
• Create, update, and maintain accurate supplier accounts and vendor master records.
• Monitor aged creditors and prepare reports on overdue, disputed, or outstanding balances.
• Process employee expense claims and ensure compliance with company policies.
• Assist with month-end closing activities, including accruals, purchase ledger reconciliations, and financial reporting.
• Respond promptly and professionally to supplier inquiries via telephone and email.
• Ensure all financial transactions comply with company policies, accounting standards, and internal control procedures.
• Maintain well-organized electronic and physical filing systems for invoices and financial documents.
• Support internal and external audit activities by providing accurate records and required documentation.
• Collaborate with the Finance team and perform additional accounting and administrative duties as assigned by management.