Manager, HR & Admin

 

Job Context

Armani Group is a growing business group with operations in real estate, software, media, training, fashion and handicrafts, and social development. The company is seeking an experienced, hands-on HR & Admin professional to oversee human resources and administrative functions across all group companies. Initially, the role will involve independently managing daily operations while establishing effective HR systems, policies, and procedures. As the group expands, the position will offer the opportunity to build and lead a dedicated HR & Admin team.

Key Responsibilities

Human Resources

• Manage the complete recruitment process across group companies, including job postings, CV screening, interview coordination, offer letters, and onboarding.

• Prepare and maintain appointment, confirmation, increment, transfer, experience, and other employment-related letters.

• Maintain employee personnel files, records, and databases for all group companies.

• Monitor attendance, leave, and duty rosters, and prepare monthly payroll inputs.

• Coordinate payroll processing with the Accounts team, covering salaries, festival bonuses, tax deductions at source, provident fund, and gratuity.

• Develop and manage annual performance appraisal processes, including KPI setting, employee evaluations, and increment recommendations.

• Formulate, update, and implement group-wide HR policies, employee handbooks, and codes of conduct.

• Ensure compliance with the Bangladesh Labour Act 2006 and Bangladesh Labour Rules 2015.

• Address employee grievances, disciplinary procedures, show-cause notices, inquiries, and employee separation, including final settlements.

• Identify training requirements and coordinate internal and external training programs.

• Organize employee engagement and welfare initiatives, including corporate events, celebrations, picnics, and other activities.

Administration

• Manage office facilities and daily administrative operations, including maintenance, security, cleaning, utilities, and office supplies.

• Oversee procurement activities, including quotation collection, comparative statements, purchase orders, and vendor coordination.

• Maintain the asset register and manage the allocation of IT equipment and other office assets.

• Supervise vehicle management, driver coordination, fuel records, and vehicle maintenance.

• Ensure timely renewal and maintenance of trade licences, fire licences, rental agreements, insurance, and other regulatory documents.

• Coordinate logistics for corporate events, meetings, business travel, and guest arrangements.

• Supervise support personnel, including office assistants, drivers, security guards, and cleaning staff.

• Prepare and submit monthly HR & Admin reports to Management.

Future Scope

- Establish an HR Information System (HRIS) and introduce automation to improve HR workflows, recordkeeping, and operational efficiency.