Junior Sector Specialist, Hybrid Rice / Potato / Maize (BRAC Seed and Agro Enterprise)

A. Branch & Operational Audit

• Conduct scheduled and surprise audits across CPF branches, covering production, operations, sales, administration, inventory, and documentation.

• Review and validate key branch performance indicators such as DOC placement, mortality, FCR, body weight, EEF, farm grading, production costs, bird lifting, and sales against relevant supporting records.

• Compare branch reports with farm-level data and actual physical conditions to identify discrepancies, reporting gaps, or irregularities.

• Assess compliance with management directives, approved policies, SOPs, and previously issued audit recommendations, including necessary follow-up.

B. Farm Audit & Physical Verification

• Perform routine and surprise physical audits of contract and rental farms.

• Verify bird population, mortality, feed consumption, medicine/vaccine usage, body weight, and farm records against reported information.

• Evaluate farm management practices, including brooding, feeding, watering, litter management, ventilation, biosecurity, vaccination, and seasonal preparedness.

• Review Field Executive farm visits and assess the effectiveness of technical supervision.

• Identify farms with high mortality, FCR, or E/F grades and investigate the underlying operational or management issues.

• Confirm the existence, capacity, utilization, and compliance status of rental farms according to approved arrangements.

C. Accounts & Financial Audit

• Review petty cash, operational expenses, farmer payments, trader/customer collections, and other financial transactions at branch level.

• Verify vouchers, invoices, approvals, and supporting documents against company policies, procedures, and approved budgets.

• Reconcile cash balances, farmer and trader ledgers, outstanding amounts, and payment or collection records where applicable.

• Detect unauthorized expenses, duplicate claims, unsupported transactions, unusual activities, and other financial discrepancies.

• Promptly report suspected fraud, misappropriation, manipulation, or significant financial irregularities to management.

D. Inventory & Stock Audit

• Conduct physical verification of vaccines, medicines, disinfectants, equipment, and other consumable items against stock and system records.

• Review stock receiving, issuing, transferring, consumption, return, damage, and expiry records.

• Ensure compliance with FIFO/FEFO procedures, appropriate storage conditions, cold-chain requirements, and inventory hygiene standards.

• Investigate unusual consumption patterns, stock shortages or excesses, expired items, and unexplained inventory variances.

E. Survey, Market & Industry Analysis

• Farm Survey: Assess existing and potential farms based on capacity, infrastructure, production capability, management practices, location, and potential for CPF expansion.

• Area Survey: Identify suitable areas for farm expansion, rental operations, production growth, infrastructure development, transportation access, biosecurity, and overall operational feasibility.

• Market Survey: Analyze poultry demand, prevailing market prices, competitor activities, trader/customer opportunities, consumption trends, sales prospects, and potential new markets.

• Document significant SOP deviations with appropriate evidence and recommend suitable Corrective and Preventive Actions (CAPA).

• Follow up with responsible personnel to ensure major audit findings and SOP deviations are properly resolved and closed.

F. Sales, Bird Lifting & Documentation Audit

• Verify bird lifting and sales information, including quantity, weight, selling rate, trader/customer details, and delivery documentation.

• Compare sales rates with approved/RO rates and investigate unusual variations in rates, weight, or mortality.

• Review trader/customer outstanding balances, collection records, and compliance with approved payment terms.

• Ensure the accuracy and completeness of farmer agreements, flock records, vaccination records, stock registers, sales documents, and expense records.

• Reconcile physical documents, MIS/system information, and actual field conditions to ensure consistency and accuracy.

G. Audit Reporting & Corrective Action

• Prepare comprehensive branch and farm audit reports covering key observations, financial impacts, SOP deviations, risks, and recommended corrective measures.

• Classify audit findings as Critical, Major, or Minor based on their operational, financial, and compliance-related risks.

• Discuss audit findings with relevant Branch Managers/Branch Coordinators and escalate significant issues to the Director – CPF / GM – CPF.

• Maintain an Audit Observation & CAPA Tracker containing responsible personnel, target completion dates, and closure status.

• Conduct follow-up audits or verification to confirm that recommended corrective actions have been properly and effectively implemented.