Intern - HR & Administration

Job Context

We are looking for a responsible, organized, and detail-oriented HR & Admin Executive/Assistant to support day-to-day human resource and administrative operations. The ideal candidate will assist with recruitment, employee documentation, attendance management, onboarding, training coordination, and general office administration while maintaining confidentiality and accuracy.

Key Responsibilities

✔ Assist with recruitment activities, including job posting, CV screening, candidate shortlisting, and interview scheduling.

✔ Support employee onboarding, orientation, and joining formalities.

✔ Maintain and regularly update employee records, personnel files, HR databases, and related documentation.

✔ Assist in preparing HR documents such as appointment letters, confirmation letters, certificates, reports, and other official correspondence.

✔ Monitor and maintain employee attendance, leave, and related records.

✔ Provide administrative support for employee training, engagement programs, meetings, and welfare activities.

✔ Coordinate interviews, meetings, training sessions, and other HR-related events.

✔ Manage office documentation, filing systems, correspondence, and administrative records.

✔ Assist in monitoring and maintaining office supplies, inventory, and administrative assets.

✔ Prepare HR and administrative reports, presentations, spreadsheets, and other documents as required.

✔ Communicate and coordinate with internal departments to facilitate smooth HR and administrative operations.

✔ Maintain confidentiality of employee and company information at all times.

✔ Support the HR team in implementing company policies, procedures, and administrative processes.

✔ Perform any other HR, administrative, or office-related responsibilities assigned by the Supervisor or Management.