Executive-HR Generalist

The HR Executive will be responsible for supporting recruitment, employee onboarding, learning and development initiatives, HR automation, and other assigned HR functions. The role requires strict adherence to organizational policies, procedures, workplace culture, operational strategies, and guidance provided by the line manager.

Recruitment & Workforce Deployment

• Collaborate closely with department heads to develop departmental recruitment plans and ensure updated job descriptions are available for all positions.
• Prepare and publish job advertisements across appropriate recruitment platforms in line with organizational hiring standards.
• Coordinate the end-to-end recruitment process, including candidate communication, interview scheduling, background verification, and reference checks where applicable.
• Ensure recruitment activities are conducted in compliance with the organization's recruitment policies, workflows, and business requirements.
• Coordinate the timely deployment of DCW and MCW workers according to established workforce planning guidelines to maintain uninterrupted business operations.

Employee Onboarding

• Manage all joining formalities for newly appointed employees, including documentation, orientation, counseling, probation follow-up, performance evaluation, and employment confirmation.
• Coordinate induction and placement programs with relevant departments to ensure all new employees receive a comprehensive onboarding experience during their first week.
• Ensure the onboarding process reflects the organization's values, culture, confidentiality standards, and code of conduct.
• Arrange and ensure the availability of all required workplace resources, including official stamps, computers, mobile phones, workstations, email accounts, ID cards, business cards, and other necessary equipment on the employee's first working day or within the prescribed timeline.

Learning & Development

• Identify organizational training needs by consolidating information from annual performance appraisals and training requests submitted by line managers.
• Work closely with Heads of Departments to prepare monthly and annual training calendars for review and approval by the HR & Administration Manager.
• Coordinate training programs to ensure smooth planning, execution, and participation.
• Identify qualified internal or external trainers and serve as the primary contact for all learning and development activities.
• Maintain accurate documentation for all training programs, including training requests, attendance records, purchase requisitions, proposals, and related documents.
• Conduct post-training evaluations to measure training effectiveness and collect participant feedback for continuous improvement.
• Maintain and regularly update the employee training database, ensuring individual learning records remain accurate and current.
• Prepare monthly learning and development reports for management and utilize training data to evaluate Return on Investment (ROI).

HR Initiatives

• Support and ensure the successful implementation of the organization's HR Automation project within the established project timeline.
• Contribute to continuous improvement initiatives that enhance HR processes, systems, and employee experience.

Additional Responsibilities

• Perform any other HR and administrative duties assigned by the reporting manager to support organizational objectives.