| Published: | May 13, 2025 | Vacancy: | 1 | Gender: | No Preference |
| Age: | Not Specified | Career Level: | Experience: | 3 Year | |
| Salary: | Not Specified | Location: | Dhaka, Gulshan |
Education
Experience
Additional Requirements
GIZ Bangladesh is currently seeking applications for the position of “Junior Administrative Specialist” from candidates under "Socio-economic Support to Host and Displaced Communities in Cox’s Bazar District (SHADE) Project.
Number of Position: 01
Job Location: Cox’s Bazar .
Contract Duration: 1 year
Band: 03
A. Responsibilities
Ensure proper administrative management according to GIZ rules and regulations.
Ensure close communication and follow up with service providers.
Ensure all running service provider contracts are finalized within the agreed time frame and that finalization of contracts.
The position holder is responsible for the following tasks:
B. Tasks
General Administration
Coordinate all administrative and logistic arrangements for the project in Cox’s Bazar office (meetings, seminars, trainings, workshops etc.)
Administer all travel arrangements for internal staff members, counterparts, consultants and incoming visitors; include managing hotel requests, transport arrangements (flights, cars, public transports, etc) in accordance with GIZ Rules and Regulations (PuR)
Ensure that all travel claims and related documents are processed on time
Maintain inventory records
Vehicle management such as movement register, calculation of monthly fuel consumption, supervision of repair and maintenance
Monitor availability of supplies and perform procurement-related activities up to the specified guideline amount.
Handle official correspondence (e.g. receiving and disbursing government letters)
Support the Security Focal Point in issues related to SRM (Security Risk Management)
Procurement
Procurement of goods and services independently procure materials / and service within project’s limit according to GIZ’s rules and regulations
prepare purchase order of goods and service contract within the project threshold
Facilitate and coordinate with CO and HQ for procurement of materials and equipment and service contracts.
Make timely follow-up with the suppliers e.g. invoices are submitted properly, timely, and orders are finalized within the agreed timeline.
To assist in making yearly procurement plan with revisions as required by CO, HQ
Properly maintaining a paper file E on-site and digitally archive in DMS for the same.
Work from Office
Type: Full Time/Permanent
Dhaka, Gulshan
We only accept electronic applications. If you meet the above requirements, please, apply through the link below: Apply here: https://www.giz-jobs.com/bangladesh/#id=e84ab6fa-fd33-4a88-8f17-0cae82c7ef12 Please submit your CV in .pdf format (word document will not be accepted) No phone calls please. Only short-listed candidates will be contacted. All applications will be treated according to the merit and with strict confidentiality. GIZ is an equal opportunity employer. Women and persons with disability are especially encouraged to apply and they will be selected in case of equal qualification with other candidates.
Address: Road # 90, House # 10/C, Gulshan-2, Dhaka-1212, Bangladesh
Business Type : Manufacturing Company
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